2023 National Conference Showcase Application Guidelines

Application Deadline: October 13, 2022, 9:00 PM ET

 

Chamber Music America’s 2023 National Conference will be held at the Westin Times Square in New York City, January 5-8, 2023.

ELIGIBILITY
  • An ensemble is eligible if it:

  • Consists of 2-10 musicians

  • Has an ongoing core of musicians (soloists with accompanists are not eligible)

  • Has performed professionally as an ensemble for at least one (1) year

  • Can document at least five (5) public performances within the past two (2) years

  • Is not enrolled in an academic program (student groups are not eligible)

  • Has no overdue reports or financial obligations to CMA 

APPLICATION FEE

CMA Members

  • There is no fee to apply if the ensemble is a current CMA member

 

Non-CMA Members

  • There is a non-refundable fee of $20 if the ensemble is not a current CMA member

THE APPLICATION 

CMA uses the online application platform Submittable. Go to cma.submittable.com to create a free Submittable account if you do not already have one.  

  • Complete the online form directly or draft your responses in an offline document as backup, then copy/paste your information into the online application. CMA recommends that you save your draft in an offline document as backup.  

  • To save the work you have done on your application, you must click SAVE DRAFT at the bottom of the form before exiting.   

  • You can return to your saved application to continue working on it by following the log-in instructions.  

  • The application will close promptly at 9:00 PM ET on Thursday, October 6, 2022. Late or incomplete submissions will not be accepted. Applicants are encouraged to submit their applications at least 24 hours in advance of the deadline to avoid any last-minute complications.  

AUDIO SAMPLE INSTRUCTIONS

In addition to completing the required fields, each applicant must upload audio samples to the online application. Applicants may include up to two (2) audio samples with no more than one (1) composition per file.

 

Each Audio Sample:

  • Must be mp3 or m4a

  • Must not exceed three (3) minutes

  • Must have been recorded within the past two (2) years

  • May be full-length works, excerpts from larger works, or individual movements

  • May feature music from a live performance, home/studio recording, or a commercial recording

  • Should reflect what the ensemble plans to perform in the Showcase or be similar in style

  • Must include a majority (more than half) of the musicians performing at the actual Showcase

    • For mixed ensembles with variable combinations, at least one (1) sample must feature the same personnel and instrumentation as the proposed showcase musicians

  • May only feature guest artists* if they are part of the proposed Showcase program.

 

*Guest artists are those who are not part of your regular ensemble

REVIEW PROCESS

An independent panel of musicians and presenters versed in multiple ensemble music styles (including classical, contemporary, jazz, and folk, from Eastern, Western, Indigenous, Latin American, and African traditions) will review the applications and audio samples to select the showcasing ensembles.

The panel’s evaluation of the audio samples through anonymous listening determines ensembles selected to participate. The panel evaluates the audio samples based on:

  • Artistry

  • Technical facility

  • Ensemble cohesiveness

The results of the review process will be announced in October 2022, via email only.

SELECTED ENESEMBLES

CMA Members

  • Once notified, the ensemble will have 5 days to sign and submit the Showcase agreement. If CMA does not receive a response in that time frame, the Showcase opportunity will be offered to another ensemble. The conference registration fee is waived for CMA members. 

 

Non-CMA Members

  • There is a non-refundable conference registration fee of $480.00 for a non-member ensemble to showcase at and attend CMA's 2023 National Conference. Once notified, the ensemble will have 10 days to sign the Showcase agreement and submit payment. If CMA does not receive the agreement and payment in that time frame, the Showcase opportunity will be offered to another ensemble.

EXPECTATIONS

 

Chamber Music America will

  • Administer and schedule all showcase performances

  • Administer and schedule sound checks

  • Provide a grand piano, harpsichord, guitar amp, bass amp, drum set, music stands, chairs, PA system, microphones, and audio engineer

  • Produce a showcase program

  • Publicize the showcase performances through its conference marketing materials including website, e-blasts, and social media

  • Send a press release to various media channels

  • Invite presenters, artist managers, and other music professionals to attend the performances

  • Offer each ensemble member a registration badge

  • Distribute individual EPK’s from Showcase ensembles to CMA’s membership list, focusing on presenters, artist managers, and other music professionals. Each ensemble must provide its own EPK – this promotional opportunity is available only to CMA ensemble members.

  • Feature in an upcoming issue of Chamber Music Magazine  – this promotional opportunity is available only to CMA ensemble members.

 

Showcasing ensembles will

  • Be responsible for any necessary equipment not provided by CMA

  • Be responsible for travel and accommodation expenses

  • Be responsible for any additional conference advertising, promotion, or exhibit tables